-Topics-
- Work Session
- City Council
- Introductions, Recognitions, Proclamations
- Public hearing
- Public comment
- Consent agenda
- Mayor and Council reports
- City Manager report
- Ordinance reading
- Resolutions
- No. 3548 – Authorizing the transfer of budgetary funds
- No. 3549 – Adopting and appropriating a Supplemental Budget for Fiscal Year 2024-2025
- No. 3550 – Adopting the budget of the City of Dallas, Oregon for 2025-2026
- No. 3551 – Declaring the City of Dallas’ election to receive State Revenues
- No. 3552 – Authorizing the issuance and negotiated sale of a full faith and credit financing agreement
- No. 3553 – Adopting the 2025 City of Dallas Fee Schedule; and repealing prior resolutions
- More information
– Work Session –
Transportation System Plan – Project Status Update
The Transportation System Plan (TSP) for Dallas is being updated. The Council will have their 1st look at the process so far and be able to give feedback on the project.
What is a TSP? A TSP describes the existing transportation system and the projects, programs, and policies that will allow a community to meet its transportation needs and aspirations now and 20 years into the future. – Oregon Department of Transportation (ODOT)
ODOT and a consultant team (Kittelson & Associates, 3J Consulting, & Cogito, LLC) have been working with a local advisory committee made up of Councilors, Planning Commissioners, local business owners, residents, & representatives from transportation and emergency service providers.
How has the public been involved in this process? There have been in-person open houses (with 40+ attendees), and an online open house in April. Emails were sent to 4,400 addresses, and postcards were mailed to 7,762 addresses. Press releases, city newsletters, and other methods were used to get public participation in the process.
- What has the TSP done so far?
- Developed goals and objectives to guide the planning process
- Evaluated potential solutions, and establish long-term policies
- Completed a detailed inventory and analysis of the existing multi-modal transportation system to identify gaps and deficiencies
- Solicited public feedback through both online and in-person open houses
- Takeaways from the TSP so far:
- Generally, the transportation system is functioning well
- Identified a few areas of concern
- spot congestion
- safety issues
- limited connectivity
What will happen? ODOT will present on transportation system planning in Oregon and the consultants will present on the TSP project so far. No official action will be taken. The Council will learn about the TSP and be able to ask questions and give feedback.
The full TSP is expected to come back to the Council for final adoption in early 2026.
-City Council-
Introductions, Recognitions, Proclamations
No known items upfront.
PUBLIC HEARING
11th Avenue Right of Way Vacation
A public hearing will be held regarding the vacation of SW 11th Ave. between Cherry St. and Oakdale Rd.
What is a vacation of property? Vacation formally removes the public’s interest in the control of the right-of-way and returns control of the land to the underlying owners. (League of Oregon Cities). In other words, the city gives up its claim on the land back to a private owner.
Background: In 2019, the Council approved the original vacation request for this property. It was later identified that of the total 60ft vacated only 40ft was in the city limits and 20ft was in the county limits. That meant 20ft could not be vacated by the city.
However, in 2024 the Council held a public hearing & approved annexing a bulk of the remaining 20ft into the city when the property next to it was annexed. Then, in May 2025, the Council approved to move forward with vacating a large portion of that remaining property. Now with a public hear, the city can finish vacating the additional property.
What will happen? After the public hearing, the Council can vote to approve the vacation. If this passes, the ordinance will be presented later in the meeting for its 1st reading.
Proposed Supplemental budget Fiscal Year 2024-2025
A supplemental budget is required by law when a change greater than 10% is made to the budget. The Council will hold a public hearing on the proposed supplemental budget, which would increase 2 city funds.
- What are the changes to the budget?
- Risk Management Fund Revenue Increase by $115,000
- Risk Management Fund Expenditures Increase by $115,000
- Trust Fund Revenue Increase by $128,500
- Trust Fund Expenditures Increase by $128,500
What will happen? After a public hearing, the Council can vote to approve the supplemental budget. If this passes, the ordinance will be presented later in the meeting for its 1st reading.
City Budget Hearing for Fiscal Year 2025-2026
The City of Dallas runs on a fiscal year budget that starts at the beginning of July 2025 and finishes at the end of June 2026. Now, the 2025-2026 Budget will come before the Council for a public hearing and vote.
The Budget Committee previously held a public hearing in May 2025 and voted to approve this budget. There is 1 change to the budget (that was made after the budget committee’s approval) which adds an Oregon Department of Emergency Management (OEM) Grant.
What will happen? After the public hearing, the Council can vote to approve. If approved, the 2025-2026 Budget will be presented later in the meeting as a resolution with a vote for adoption.
Public Comment
This is your time to speak to your City Council, Mayor, and city staff.
Consent Agenda
This is a quick action, meant to pass routine procedural items.
What’s on the consent agenda?
- Approve the June 2, 2025 Work Session Meeting Minutes
- Approve the June 2, 2025 City Council Meeting Minutes
- May 2025 Financial Report
Whoa, slow down! If any Councilor has a question, issue, or wants to discuss something, they can “pull” the item from the consent agenda. This would give everyone time to talk specifically about that item.
Mayor and council Reports
Appointment to the Historic Preservation Commission
The Council will consider appointing someone to fill a vacant position on the Historic Preservation Commission. This position has been open since April 2025, and 1 application was received.
What will happen? The Council can discuss and vote to appoint the applicant to the Historic Preservation Commission.
City Manager report
Dallas Area Mill Site Area Redevelopment Plan adoption
The Dallas Area Mill Site Area Redevelopment Plan is focused on “facilitating redevelopment and effective reuse of the former Dallas Mill Site” (staff report, pg. 41 council agenda).
After years of work by David Evans & Associates (DEA), Oregon Department of Transportation (ODOT), and an advisory board of citizens, the Council will see the final plan for the former mill site.
The following Document (Volume 1) articulates a community vision, principles, and policies from the year-long analysis and planning process. Contained separately in Volume 2 are a number of technical memorandum developed during the project process.
-Introduction, Mill Site Area Redevelopment Plan, pg. 51 council agenda.
- Why focus on the former Dallas Mill Site?
- The site is largely non-productive in terms of property tax revenue and jobs
- The site may be regarded as community blight
- The City’s most recent Economic Opportunities Analysis (EOA) identified a significant shortage of Commercial zoned land in the City and Urban Growth Boundary (UGB);
- this area is identified (along with the La Creole Node) as an area of the community where some land can be rezoned for Commercial uses
- The site represents a transportation barrier;
- new planning efforts could address improvements in, through and around the former mill site
- Staff report, pg. 41 council agenda.
How is this redevelopment plan being funded? Part of the formation of the South Dallas Urban Renewal District in 2022 was to have a dedicated financial tool for future improvements in this area. The city also won a Transportation Growth Management (TGM) grant in 2021 which helped develop the overall plan.
- How has the public been involved?
- A citizen Project Advisory Committee (PAC) was formed
- they met five times over the course of the project in 2024 and 2025
- Three community surveys w/ 1,700+ responses
- Two community meetings w/ 100+ participants
- An open house focused on the Spanish-speaking community
- 12 stakeholder interviews
- A citizen Project Advisory Committee (PAC) was formed
While this plan goes in-depth into transportation changes, market studies, alternative projects, and land use strategies, there are some big takeaways for the Council to focus on.
- Recommended high-level policies:
- 1: Reflect Dallas history and identity
- 2: “Go Big” with Ash Creek relocation
- 3: Extend the historic street grid
- 4: Foster a mix of uses
- Staff report, pg. 42 council agenda.
Learn all about the Dallas Area Mill Site Area Redevelopment Plan on the project website, or read the full plan, pg. 44-783 of the council agenda.
What will happen? The Council can discuss the Dallas Area Mill Site Area Redevelopment Plan and vote to accept it.
Police Station
To pursue a new Police building in Dallas, the Council asked city staff to look into several things. The Council will get a progress update from staff on those requests.
- Dallas Police building ideas:
- Keep the existing project but get a second opinion on the costs
- Get a better breakdown of costs on the current project from the Design Team
- Look at IO building remodel possibilities
- Move some general fund services to a Levy, and use that money for the project
- City Council to go look at new public safety facilities locally
- Value engineer the current plan to find ways to save money
- Look at different locations to build
- Increase the public safety fee for funds
What will happen? No official action is likely, just information sharing and discussion.
Ordinances
No. 1906 – Amending City Code regarding accessory dwelling setbacks and flags
In the last council meeting, changes to the development code were proposed and approved. Now those changes come back to the Council, in the form of an ordinance.
What are the code changes?
- Setbacks for Residential Accessory Structures (DDC.2.2)
- The purpose of this amendment is to be more permissive in allowing uninhabited accessory structures to be constructed up to the property line. The amendment sets the setback to zero, except for accessory dwellings, which remains at three feet.
- Sign Code regulations for Flags (DDC.3.6)
- The purpose of this amendment is to be more permissive in the regulation of flags, which currently only allows flags endorsed by a government body. The amendment creates a definition of flags, and creates an allowance for flags up to 15 square feet in residential zones, and up to 45 square feet in commercial zones.
See all the changes in the council agenda, pg. 786-816.
What will happen? The Council will have their 1st reading of the ordinance. This will come back to Council for a 2nd reading and vote to adopt in the future.
No. 1908 – Amending City Code regarding Itinerant Merchants
This change to the city code sets the length of itinerant merchants licensees to 12 months. It also adds mobile vendors to the category of itinerant merchants who can stop work for 14 days without losing their license.
What is an itinerant merchant? “A person who sells or offers for sale to the public at large, goods, wares, or merchandise, other than from door-to-door or from place-to-place, from a motor vehicle, trailer, cart, wagon, or stand, on a non-permanent or non-continuous basis.” Dallas City Code Section 7.850 – 7.860
The Public Administration Committee (a sub-committee of the Council) recommended this code change in their May 2025 meeting. You can review all the proposed changes in the council agenda, pg. 818-820.
What will happen? The Council will have their 1st reading of the ordinance. This will come back to the Council for a 2nd reading and vote to adopt in the future.
No. 1909 – Vacating portion of SW 11th Avenue and declaring an emergency
If approved in the public hearing earlier in the meeting, then the Council will have their 1st reading of the ordinance for this property vacation. This ordinance has an emergency clause, which allows it to move faster through the process.
What will happen? The Council will hear the 1st reading of the ordinance. If passed, it will come again in the future for a 2nd reading and vote for adoption.
RESOLUTIONS
No. 3548 – authorizing the transfer of budgetary funds
When transfers are made in the budget between appropriation categories, a resolution is needed. The Council will consider the following transfers in the 2024-2025 Budget.
Budget transfers:
- Follow the money:
- Decrease Operating Contingencies from $315,000 to $170,000
- Increase Non-Department – Transfer to Risk Management from $418,000 to $533,000 (difference of $115,000)
- Increase Aquatic Center – Personnel Services (Salaries and Fringe Benefits) from $745,000 to $763,000 (difference of $18,000)
- Increase Facilities – Senior Center Utilities/Maintenance from $10,000 to $22,000 (difference of $12,000)
- Decrease Operating Contingencies from $315,000 to $170,000
What will happen? The Council can discuss and vote to adopt the resolution for the budget transfers.
No. 3549 – adopting and appropriating a Supplemental Budget for Fiscal Year 2024-2025
The Council will consider several additional changes to the 2024-2025 Budget. Some budget items are changing less than 10% and only need a resolution, but for those with over a 10% change, a public hearing was held earlier in the meeting.
Follow the money:
The below supplemental budgets are changing <10%.
The below supplemental budgets are changing >10% and were included in the public hearing earlier in the meeting:
What will happen? The Council can discuss and vote to adopt the resolution for the budget changes.
No. 3550 – adopting the budget of the City of Dallas, Oregon for 2025-2026
The City of Dallas runs on a fiscal year budget that will start at the beginning of July 2025 and finish at the end of June 2026. A public hearing was held earlier in the meeting, and if approved, the Council can now adopt the resolution to complete this process.
This resolution also officially levies the taxes for the 2025-2026 period.
See the summary of the 2025-2026 budget below:
What will happen? The Council can discuss and vote to adopt the 2025-2026 Budget for the city.
No. 3551 – declaring the City of Dallas’ election to receive State Revenues
In order for the city to receive Oregon State revenue sharing money, the Council must pass a resolution each year stating they want the money. This is the resolution for the 2025-2026 request.
What will happen? The Council can discuss and vote to adopt the resolution, stating they want to receive state revenue sharing money.
No. 3552 – Authorizing the issuance and negotiated sale of a full faith and credit financing agreement
The Public Works building, which is now under construction, is ready to transition into debt service funding for the remainder of the project. Funding came from the American Rescue Plan Act (ARPA) funds, and the city’s fleet, sewer, storm water, street, and water funds.
Back in Nov 2024, the Council learned about the new building. If approved on Monday, this resolution gives the City Manager the authority to negotiate terms with a financial institution (Foster Garvey PC will act as special council).
22 requests for proposals have already been sent out to financial companies across the country. The total amount for the debt service is $3,200,000.
What will happen? The Council can discuss and vote to adopt the resolution to complete the funding for remainder of this building project.
No. 3553 – Adopting the 2025 City of Dallas Fee Schedule; and repealing prior resolutions
In the final resolution of the night, the Council will consider adopting the new city fee schedule. In the last meeting, the Council reviewed the proposed fees, and had no suggested changes.
At the request of Council President Briggs, the Councilors were since given 8 comparable cities fee schedules for review. You can review all the proposed changes in the council agenda, pg. 847-856.
What will happen? The Council can discuss and vote to adopt the new city fee schedule.
-More Information-
Signal interruption – Due to traveling, the Wrap Up post will be delayed this week.
Learn more: View the entire work session and council meeting packet for a lot more information.
Attend the meeting: Come attend the City Council meeting in person. On Monday, June 16th, 2025. Work session starts at 6:00 pm and City Council starts at 7:00 pm, at the City Hall in downtown Dallas, Oregon. You are free to come and leave whenever during the meeting.
Livestream the meeting: You can watch the livestream on the City’s Youtube page.
Speak to your city council: Everyone is welcome to speak to the Mayor and City Council, for 3 minutes towards the beginning of the meeting.
Congratulations! You just summarized 896 pages. How are you planning to spend your weekend?
