City Council Prep – Sep. 15, 2025

-Topics-

City Council

-City Council-

Introductions, Recognitions, Proclamations

None.

Back to topics

Public Comment

This is your time to speak to your City Council, & Mayor. Each person has up to 3 minutes to speak.

Back to topics

The consent agenda is used to pass procedural items. If any Councilor has a question, issue, or wants to discuss something, they can pull the item to discuss.

What’s on the consent agenda?

Approve the September 2, 2025 Work Session Minutes
Approve the September 2, 2025 City Council Meeting Minutes
August 2025 Financial Report

Back to topics

Mayor and council Reports

This is a time for Councilors and the Mayor to give any reports they have.

Back to topics

City Manager report

Friends of the Dallas Aquatic Center

Friends of the Dallas Aquatic Center (FDAC) will shine a light on the bright future at the Dallas Aquatic Center (DAC). The Council will be illuminated with a video and information about a new project.

Replacing dead light bulbs throughout the natatorium was originally scheduled to be a 2027-2028 project and was estimated to cost $80,000. However, another project (adding a heat and lane section to the DAC scoreboard) required the rental of a lift. The city agreed to pay for the rental from the pool funds if the lights could be replaced at the same time.

Quotes to replace over 20 bulbs throughout the natatorium came in around $10,750. The FDAC will pay for $10,000 of that cost with the remaining coming from the DAC repair and maintenance budget.

What will happen? No official action will take place, but information will be shared with the Council.

Back to topics

IGA for Electronic Records Management Consulting Services

The Council will consider giving approval for the City Manager to sign an Intergovernmental Agreement (IGA) with the Oregon Secretary of State office for consulting services on electronic records management.

Since 2016, the City of Dallas has used the Oregon Records Management System (ORMS) for electronic storage of city records. This system is offered at no cost to all state, county, and municipal governments.

The current IGA, which was signed in 2016, is being cancelled due to updated terms and conditions. This new IGA would accept the updated agreement which is again being offered at no cost.

What does the new agreement do?
- improves readability
- updates formatting
- clarifies this is a no-charge agreement
- clarifies ownership
- clarifies dispute resolution/claims
- ties expiration of the agreement to the expiration of the Master Service Agreement for the ORMS system
  - from the staff report, pg. 31 of the council agenda.

Want to read the IGA for yourself? Page 32-41 of the council agenda.

What will happen? The Council can discuss and vote on approving the City Manager to sign the IGA.

Back to topics

Property Purchase at 645 SE Fir Villa Rd

The city is planning ahead for the future expansion of John C. Barnard Park. The home and 4.95 acres of property at 645 SE Fir Villa Road is being sold and the city has entered into a contract for the property. The Council is being asked to approve the final purchase.

*Google map (with my *approximate* highlighting) showing the property in question.*

The $870,000 purchase price of the property will be funded by the Parks System Development Charges (SDC).

What is an SDC? “(SDCs) are one-time fees charged on new development” – Dallas City website. These funds can only be used for expansion and development. The funds can’t be used to maintain or fix things.

*Rendering of John C. Barnard Park, currently under construction. Academy St is at the bottom of the picture. Image from city website.*

This property is located just south of John C. Barnard Park on SE. Academy Street, which is currently under construction. The city intends to split the property into two lots. The house (which faces Fir Villa Rd.) would be partitioned off and sold. The profit from that sale would be returned back to the Parks SDC fund.

*My approximate property highlight and overlay of John C. Barnard Park*.

Follow the money –
- Expense
  - $870,000 – Purchase Price
    - Funds for this purchase will come from the Parks SDC fund
  - $15,000 – estimate cost to partition lot into 2 properties
- Revenue
  - $450,000 – $550,000 – estimated revenue from sale of house in the future

Important link: View the entire purchase agreement for yourself, page 44-68 of the council agenda.

What will happen? The Council can discuss and vote to approve purchasing the property at 645 SE Fir Villa Rd. If approved, the closing date for the sale is Sep. 22, 2025.

Back to topics

Ordinances

Ordinance No. 1915 – Amending Development Code regarding historic preservation regulations

In August, the Council held a public hearing and approved changing the city code regarding Historic Preservation Regulations in DDC.2.10. Now the Council will have the 1st reading of this ordinance.

Also note the Planning Commission separately held a public hearing in July 2025 and voted to approve of these code changes.

What will the changes do? These changes will bring the code up to standards published by the State Historic Preservation Office.

Read all the proposed changes in page 70-105 of the council agenda.

What will happen? The Council will have the 1st reading of the ordinance. If the reading passes, it will come before the Council for a 2nd reading on Oct. 06, 2025 and then vote for adoption. If approved it will become effective on Nov. 05, 2025.

Back to topics

Ordinance No. 1912 – Amending Development Code relating to recreational vehicle parks in conjunction with a golf course

This ordinance will change the city code to allow an RV Park in a Parks and Open Space zone. In the last meeting, the Council passed the 1st reading of the ordinance. Now they will have the 2nd reading and can vote to adopt.

Want more information? The Aug 18 Wrap Up has all the details.

What is the proposed change to the city code?

DDC.2.5.030 – Allowed Uses

Recreational Vehicle Park in conjunction with Golf Courses (Conditional Use Permit Review).

What will happen? The Council will have the 2nd reading of the ordinance. Then the Council can vote for adoption. If approved the change will become effective on Oct. 15, 2025.

Back to topics

Ordinance No. 1913 – 415 Hawthorne Avenue annexation and zoning

This ordinance is to annex and zone the property at 415 Hawthorne Avenue. Previously, the Council chose to approve a zone of Residential Medium Density instead of the property owner’s request of Residential High Density.

The Council already passed the 1st reading of the ordinance. Now they will have the 2nd reading and can vote to adopt.

Want more information? Get all the details from the Aug. 18 Wrap Up.

*Map showing the property to be annexed*, from a previous agenda.

What will happen? The Council will have their 2nd reading of the ordinance. Then the Council can vote for adoption. If approved the change will become effective on Nov. 04, 2025.

Back to topics

Ordinance No. 1914 – 11875 Orrs Corner Road annexation and zoning

Lastly, the Council will have the 2nd reading of the ordinance to annex the Dallas Golf Club (11875 Orrs Corner Road) into the city and zone it as Parks and Open Space. The property owners intend to build an RV park on a portion of the Golf Club land.

*Map of the site in question, from a different agenda.*

Want more information? Learn more about this from the Aug. 18 Wrap Up.

What will happen? The Council will have the 2nd reading of the ordinance. Then the Council can vote for adoption. If approved the change will become effective on Nov. 04, 2025.

Back to topics

-More Information-

Learn more: View the entire city council agenda for a lot more information.

Attend the meeting: Come attend City Council meeting in person. On Monday, Sep. 15th, 2025. City Council starts at 7:00 pm at City Hall in downtown Dallas, Oregon. You are free to come and leave whenever during the meeting.

Livestream: You can watch the livestream on the City’s Youtube page.

Speak to your city council: Everyone is welcome to speak for 3 minutes towards the beginning of the meeting during Public Comment.

Congratulations! You just summarized 122 pages. Are you enjoying the cooler weather now or missing the hotter days?

Back to topics