City Council Wrap up – Oct. 21, 2024

– Topics –

– Work Session –

Attendance:

Present: Mayor Woods, Council President Schilling, Councilors Adams, Barrientos, Briggs, Jantz, and Shein

Excused: Councilors Collins, Fitzgerald, and Virden

Parks & Recreation Annual Update

*Parks* slide from pg 25 of the work session packet.

Tonight, Administrative Services Manager, Jennifer Ward gave the council an update of the Parks Division and the Dallas Aquatic Center.

What all is included in the Parks Division?

12 parks (can you name all of them?)
Rickreall Creek Trail System
26 city-owned parcels and open spaces

Delbert Hunter Arboretum is part of the Park Division, but did you know the Arboretum is almost 100% maintained by volunteers!

What’s planned for 2025?

Construction of John C. Barnard Memorial Park (completion in 2025-26)
Construction of the Fir Villa section of the Rickreall Creek Trail
Construction of Lone Oak Park
Construction of pickleball courts at City Park
Replace roof on the Seibert-Frederickson Shelter
Replace Parks truck
Rebuild paths on either side of Forestry Creek in City Park

A question of history. Mayor Woods asked Ward if she knew the history of the park and how the city acquired it. Asst City Manager Emily Gagner said the city does have property records from the city buying the old portion of city park sometime in the 1800’s.

Ward mentioned the park will be getting historical signs installed.

When did the Aquatic Center open? 2000

The Aquatic team is more fully staffed, though always “fluid” (Ward’s pun) due to the type of employees (youth and young adults) as lifeguards. The fuller staffing has allowed for better offerings at the center!

Current swim teams using the Aquatic Center:

Blue Dragons
Dallas High School
Central High School
Various swim teams from Osborn Aquatic Center in Corvallis
- The Osborn Center was recently closed indefinitely due to roof issues

How can you support the Aquatic Center? Get a membership! Join the Friends of the Dallas Aquatic Center. The groups financial support and volunteer work has provided a lot of the visual and functional upgrades throughout the building!

Mark your calendar: The Japanese Garden ribbon cutting ceremony is Nov 2, 2024 at 10 AM.

*Graphic from parks slide from pg 22 of the work session packet.*

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Library Tour

The council and city staff toured the Library. This was for gathering information only and no council discussion took place.

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– City Council –

Attendance:

Present: Mayor Woods, Council President Schilling, Councilors Adams, Barrientos, Briggs, Fitzgerald, Jantz, and Shein

Excused: Councilors Collins, and Virden

Introductions, Recognitions, Proclamations

None.

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PUBLIC HEARING

Annexation – SW Cherry at 11th Avenue

The public hearing was to annex the property into the city of Dallas, Oregon at SW Cherry and 11th Ave. It would change the zoning to Low-Density Residential (currently it’s zoned as Polk County SR – Suburban Residential).

*Zone change graphic from pg 13 of the council packet.*

What happened tonight? Passed unanimously.

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Annexation – 1080 West Ellendale Avenue

This public hearing was to annex the property at 1080 West Ellendale Avenue, into the city of Dallas, Oregon. It would also change the zoning to Low-Density Residential (currently it’s a zoned as Polk County SR – Suburban Residential).

*Zone change graphic from pg 33 of the council packet.*

Change since the last public hearing: The property owner proposed a lower fee to pay for the future construction of the Levens & Ellendale intersection. Originally the fee was agreed at 4.6%, and the new proposed fee is 3.1%.

The applicant stated the change came from getting updated data. Previously the rate was made using 2017 data and the new rate reflected more recent traffic impact information.

Future plans: This specific property will be phase 2 of a single family home neighborhood called Ellendale Meadows. Construction of phase 1 is currently under construction.

Site plan from the application of the annexation, pg. 82 of the council packet.

What happened tonight? Passed unanimously.

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Public Comment

President of the Friends of the Dallas Aquatic Center
- The group formed 5 years ago
- A splash pad was an idea in the past. Until they got the proposed bill for it
- 100 people use their insurance to pay for their Aquatic Center membership fee
- Hight School students buying lunch at the center is great for the center
Dallas resident – various complaints

Approve the October 7, 2024 Work Session Minutes
Approve the October 7, 2024 City Council Meeting Minutes
September 2024 Financial Report

What happened tonight? Passed unanimously.

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Mayor and council Report

Council President Schilling – Reminder to the councilors that it’s time for their reviews of the city manager.
Councilor Briggs – Went up to check on the new splash pads at the dam. Splash pads were built for the fish to land in as they migrate and navigate through the dam.
- Dam was about half full of water when he saw it
Mayor Woods – He and the City Manager attended The League of Oregon Cities conference. It was a good conference and they were both able to connect with other city leaders.

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City Manager report

Fleet Services Agreement with Confederated
Tribes of Grand Ronde

This was a vote to allow the City Manager to sign an agreement with the Confederated Tribes of Grand Ronde. The agreement is for the Dallas Fleet Services Division to provide maintenance services to nine fire and medic response vehicles.

In response to some questions from the council, Public Works Director Gary Marks stated he felt the additional workload from this agreement would be manageable for the team. While he can’t anticipate exact or rough fiscal impact, he only expects a positive effect.

What happened tonight? Passed unanimously.

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ADA Curb Ramp Project

This was a vote to allow the city manager to sign an agreement with Oregon Department of Transportation (ODOT).

The ODOT plan will build ADA ramps at various locations along Kings Valley Highway and Dallas-Rickreall Highway in the city limits.

*Draft design plans from the ODOT agreement*, pg. 143 in the council packet

There will be 28 work sites in total with a total of about 80-100 ramps overall. The city has no fiscal impact for this project because it is totally state funded. The projects estimated total is 10 million dollars.

What happened tonight? Passed unanimously.

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Ordinance reading

No. 1900 – Illegal discharges

What is the ordinance?

The ordinance covers illegal discharges, intentional dumping, illegal connections, and protection of waterways.

The ordinance allows the City to lead with education for violations, and opportunities to correct.

The ordinance includes appropriate penalties for repeat or intentional violations.

This topic has previously been discussed by the council, learn more here.

What happened tonight? The 1st reading passed.

What’s next? The 2nd reading for the ordinance is scheduled for Nov 4, 2024. If approved, the ordinance becomes effective on Dec. 4, 2024.

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No. 1898 – Noncompliant vehicles

City staff found a need to update the city code when it comes to abandoned vehicles in the city. The Public Administration Committee (a sub committee of the city council) previously met, discussed, and approved of these proposed changes.

Summary of the changes provided by city staff:

In Section 6.500 the definition of Abandoned Vehicle is replaced with Non-compliant Vehicle. The code section further describes what constitutes a non-compliant vehicle.
In Section 6.505 the title and body text is amended to reflect the change from abandoned vehicle to non-compliant vehicle.
Section 6.510 had formatting issues. This section received no further amendments, but after approval the formatting will be corrected.
Section 6.525 is amended to synchronize the pre-tow notice with Oregon statutory language for such notices. The pre-tow notice shall be affixed to the vehicle at least 24 hours before taking the vehicle into custody, including weekends and holidays.
Section 6.530 is amended to synchronize the post-tow notice with Oregon statutory language for such notices.
Section 6.532 is added to address the procedure for vehicles that have no identification markings such as a vehicle identification number, registration plates and no other markings by which we can identify the owner.

What happened tonight? Passed unanimously.

What’s next? The ordinance becomes effective on Nov. 20, 2024.

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No. 1899 – Zone change

Previously, the council voted to approve re-zoning 498 SE Hankel Street to High-Density Residential. Tonight is the 2nd reading of the zone change ordinance.